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10 Things You Need to Know About Applicant Tracking Systems

It’s pretty likely that you’ve never heard of an applicant tracking system, or ATS. But if you’re a job seeker, there’s a very good chance that an ATS has affected your job search—they screen over 70% of available jobs. What is an ATS? How does it work? And how can you make sure your resume is seen by human eyes?

To help you understand what’s going on behind the scenes of the job search process we’ve put together this list of 10 things you need to know about applicant tracking systems.

1. Applicant Tracking Systems are Software Platforms

Applicant tracking systems are software platforms used by hiring companies to efficiently manage large amounts of applications received for a position. The system helps companies sort through and evaluate potential candidates based on their qualifications and skills. In short, it is a software that helps hiring managers find the perfect candidate for a role.

2. Applicant Tracking Systems Increase Efficiency

When hundreds (or potentially thousands) of people apply for a single role, it becomes difficult for human recruiters to effectively manage all the applications they receive. An ATS automates many parts of the recruitment process, including sorting through resumes and applications to identify which candidates best meet the requirements of a job posting. An applicant tracking system can help with everything from automating job postings across multiple platforms to ranking and organizing candidates by relevance.

3. Applicant Tracking Systems Reduce Bias in Hiring

Applicant tracking systems can help reduce bias in hiring by taking the decision making out of someone’s hands. When all candidates are screened for the same criteria, everyone is on a level playing field and has an equal chance of being hired.

4. Applicant Tracking Systems Keep Your Company Organized

Applicant tracking systems organize all your hiring files into one easy-to-use database that can be accessed anywhere there is an internet connection. You don’t have to worry about losing important documents because they are always available online. Plus, applicant tracking systems make it easy to find exactly what you’re looking for because everything is organized into folders based on candidate name and job title.

5. Applicant Tracking Systems Can Be Tailored to Your Company’s Needs

Applicant tracking systems offer customizable features that allow you to tailor them to your company’s specific needs. You can choose what information is collected from candidates and how their resumes should be evaluated during the screening process so it aligns with your business goals and recruitment strategy.

6. Applicant Tracking Systems Keep You Compliant With Laws and Regulations

The hiring process can be a minefield of federal and state laws, FMLA, EEOC, and ADA. If you’re like most managers, you’re constantly worried about whether or not you’ve kept your candidate records in compliance with all of the different regulations that apply to your company.

Applicant tracking systems are designed to make your hiring process as compliant as possible. The systems have built-in features that help you maintain compliance by only allowing you to ask certain questions during the interview. Some applicant tracking systems can even integrate into your other HR tools, like your benefits administration software and payroll system.

This means that when you hire a new employee using an applicant tracking system, all you have to do is enter their information once. The system will then automatically populate the fields in all of your other HR software programs with the new employee’s data. This eliminates the risk of human error and ensures that all of your employees’ information is entered consistently across all platforms.

7. Applicant Tracking Systems Make It Easier for Candidates to Apply for Jobs

If you’re one of the many job seekers who has suffered through submitting a resume and cover letter via an archaic online form, you’ll be happy to know that ATS software makes it easier than ever to apply for jobs. With more job seekers than ever before turning to their phones and tablets to look for work, ATS software helps employers make sure they don’t miss out on great candidates by providing mobile-friendly forms, email alerts, and the ability to sync with your LinkedIn profile.

8. Applicant Tracking Systems Improve Candidate Experience

Applying for a job can be nerve-wracking. You’re putting yourself out there, and you want to make sure that your best qualities shine through. The sad truth? Sometimes they don’t. Sometimes they don’t even make it past the gatekeeper—and you never even get the chance to show them off.

The good news is that companies are increasingly turning to Applicant Tracking Systems (ATSs) to help them manage their hiring needs more efficiently and effectively. And as it turns out, using an ATS gives candidates a better experience, too.

9. Applicant Tracking Systems Can Help You Make Better Hiring Decisions

Today’s applicant tracking systems use artificial intelligence (AI) to identify the best candidates for your job opening, helping you quickly narrow down the choices until you have just the right person for the job.

They allow you to track potential candidates. Once they’ve submitted their application, ATSs keep track of potential candidates’ information and route their resumes to the appropriate team members so that they’re not overlooked or lost in a sea of paperwork.

In fact, a study by CareerBuilder showed that only 24% of employers think their current hiring system is effective. Applicant tracking systems are becoming a standard tool in companies’ hiring processes to help speed up the time-to-hire metric, which measures how long it takes for a company to fill an open position.

10. Applicant Tracking Systems Allow You to Measure Key Recruiting Metrics

Applicant Tracking Systems measure key recruiting metrics like time to fill and cost per hire.

They reduce the workload of hiring managers by allowing them to track applicants’ applications online, and keeping all the information they’ve uploaded in one place.Organizations can also use an Applicant Tracking System to seamlessly share candidate applications with other members of their team.

Please keep track of our weekly blogs to find out more about ATS, recruitment features, and further information on Flatwork!  If you would like to read through our previous article, you can access it from here.

Takeaway: An applicant tracking system can simplify the application and hiring process for both job seekers and employers. ATS helps in multiple ways but it is critical that you get the right one for your organization., which is why may be a great ATS solution to look into!

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